Completing the New or Save As form for Access When rules

Updated on March 15, 2022

Create an Access When rule by selecting Access When from the Security category.

An Access When rule has two key parts:

Field Description

Field	Description
Apply to	Select the class to which this Access When condition applies. For Access When rules that restrict the opening, modification, or deletion of rules, use `Rule-` as the Apply to class.
When Name	Enter a name for this rule. Begin the name with a letter and use only letters, numbers, the ampersand character, and hyphens. As a best practice, start the name with a capital letter. Do not enter either of the keywords `True` or `False` as the When Name.

Apply to

Select the class to which this Access When condition applies.

For Access When rules that restrict the opening, modification, or deletion of rules, use Rule- as the Apply to class.

When Name

Enter a name for this rule. Begin the name with a letter and use only letters, numbers, the ampersand character, and hyphens.

As a best practice, start the name with a capital letter.

Do not enter either of the keywords True or False as the When Name.

Additional creation options

Field	Description
When expression	Enter an expression that evaluates to true or false. Type a single period and use the SmartPrompt to access a list of properties. Note: The string expression you define here is used to allow or disallow, a user from performing an operation or accessing information (instances of a specific class).

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